The purpose of this document is to provide detailed information regarding the functionality of the Hospital Industry Data Institute’s Online Discharge Data System. An explanation of each screen is provided to assist with the use of this system. If you have additional questions or comments, please contact HIDI staff at hidi@mail.mhanet.com.

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Section I – Site Access

• Access to the system is available only through the following URL:
  https://www.mhanet.com/hidinet. (Note the “s” is required at the end of “http.”)
• A new window without any standard browser controls will be opened. This ensures proper navigation and eliminates certain security threats.
• Links that provide information about minimum browser specifications and allow authorized users to request access to the Web site are available on the login page. Normally, HIDI staff will provide users with a password or a response within one business day.
• Enter your user ID and password in the appropriate textbox and click the “Submit” button. User IDs and passwords are case sensitive!
• Upon successful login, links to the portions of the system to which you have been given access will be displayed on the main menu.
• You can move from one menu item to another anytime the menu is present.
• If there is no activity for fifteen minutes, your session will be disconnected.

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Section II – Download Reports

• A dynamically generated list of currently available reports is listed in the center of the screen. The name of the file is displayed in the left column, and the date the file was last modified is displayed in the right column.
• The files will be named according to the following format: Medicare Provider Number_Report Type_Reporting Period. The report types for download are:
         Edit Summary - Detail and summary of errors
         Load Summary - Summary of data submitted
         Validation Report - Frequency counts for selected data elements
         Tab-delimited Error File - Tab-delimited detail error report
• To download the file, click once on the file name that you wish to download.
• A dialog box will appear on your screen asking how you would like to handle the file. We recommend you select the “Save” option, and save the file in a local folder of your choice for printing and analysis.

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Section III – Upload

• The “Upload” form consists of several required fields.
1. Select the Medicare provider number for which you are submitting data.
2. Select the date range that applies to the data. If data are submitted for one month only, select that month twice.
3. Enter the number of records being submitted.
4. Click the appropriate radio button designating whether the data are inpatient, outpatient or both.
5. Click the appropriate radio button designating whether the data are new, a replacement or for testing purposes.
6. Click the “Browse” button to select the file you wish to upload.
7. Click the “Submit” button. A progress bar will appear to inform you of the upload progress. When the upload is complete, you will receive confirmation detailing the file’s original and new names.

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Section IV – Corrections

• Select the Medicare provider number for which you wish to perform corrections, and click the appropriate radio button to indicate if you wish to perform corrections on inpatient or outpatient records. If the number of records in error exceeds two hundred, you cannot use this method for corrections.  You may download the tab-delimited detail error file from the “Download” section, make your corrections in the file, and then upload these corrections using the “Upload” function. Or, you may correct your hospital data and then resubmit your discharge records.
• An index of all records with errors for the current quarter is displayed. Click on the column heading to sort the list by that particular field. Click the patient number for the record you wish to correct.
• A header is displayed to provide unique information for each record. Each error is listed below the header. You have the option of entering a corrected value, marking that the error is okay or marking the particular value for deletion. Click the “Save” button to apply the corrections and advance to the next record.
• The “Index” button will return you to the corrections index without saving changes. 
• The “Delete” button will permanently delete the entire current record.
• The “Save” button will apply the corrections to the current record and advance you to the next record.
• “Previous” and “Next” links for navigating through the records without saving changes are available at the bottom of the screen.

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Section V – Exiting the System

• A “Log Off” link will be available at the bottom of the menu when it is safe to exit the system without the possibility of data loss or corruption. We recommend you click the “Log Off” link before exiting your browser.

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Section VI – Turnaround Times

• Upload
1. After data are submitted, you will receive e-mail notification when the reports are available for download.
2. Notification will be delivered through e-mail within five business days.

• Data Corrections
1. Corrections will be processed daily at 7 p.m. CST, unless the account is in use.
2. Corrections for locked accounts will not be processed until the next business day.
3. Notification will be delivered through e-mail within five business days to inform you that a revised error listing is available in the “Download” section.